How to File an International Fuel Tax Agreement (IFTA) Quarterly Fuel Use Tax Return
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How to File an International Fuel Tax Agreement (IFTA) Quarterly Fuel Use Tax Return

[Music] In this video, we will show you how
to file an International Fuel Tax Agreement (IFTA) Quarterly
Fuel Use Tax return. We protect all of your confidential information
throughout the filing process. First, go the website, CDTFA.CA.GOV, and at
the top click on “Login.” That will take you to the
Online Services Portal. In order to file an IFTA Quarterly Fuel Use Tax return, you must login with a username and password. For assistance with creating a Username and
Password, please watch our tutorials online. The next step is to identify the account type
for which you are filing. In this example, we are filing a return for
an IFTA account. Then click on the “File, Pay and View”
link located here. On the CDTFA online filing page, we will enter
our Username and Password, then click “Login.” On the Login home page, under the Accounts
tab, we will click on the “IFTA Carrier Tax” hyperlink. This will take us to the IFTA Carrier Tax
Account page. Under the Periods Tab, click on the return
period for which you would like to file. In our example, we will file for the 2nd quarter
2019 period which is displayed by its return end date of June 30th 2019. Please note only one return is required for
your entire IFTA fleet. You do not need to file separate returns for
each vehicle. We will begin by answering the question “Are
you filing NO Operations Returns?” If you did not operate your truck during this
period, you will answer “Yes.” In our example, our truck operated during
this period, and we will select “No,” and then click on “Next.” On the Non IFTA Question page, if your truck
traveled through Non-IFTA jurisdictions, you must report it by selecting “Yes” and
provide additional information. In our example, we did not travel through
any Non-IFTA jurisdictions. We will select “No” and then click on
“Next.” On the Ex-Tax Gallons page, you can report any tax
on fuel that was not paid at the time of purchase. Some examples are gas purchased on an Indian
Reservation, Dyed fuel, and Farm fuel. Additionally, if you have any missing receipts
on tax paid fuel, you must enter it here. In our example, we paid tax on all of our
fuel at the time of purchase. We will select “No” and then click on
“Next.” On the Jurisdiction Details page, we have
a new feature that will allow you to upload your jurisdiction schedule by using our Excel
template, however, in our example, we will demonstrate how to complete your jurisdiction
details by completing the table. To begin, we will answer “No” to the uploading
a jurisdiction schedule question. Your jurisdiction will prepopulate from your
previously filed return into the table. If this is your first return, your jurisdiction
will prepopulate from your registration. Under the Total Miles and Tax Paid Gallon
header, click on the empty box below to enter your transaction. For Total Miles, enter the total miles traveled
in each jurisdiction for each fuel type. You should include all miles traveled for
all qualified motor vehicles in your IFTA fleet. Report all miles traveled, whether miles are
taxable or nontaxable. Information on what is considered nontaxable
and other exemptions that may be taken in each jurisdiction can be viewed on
the IFTA Inc. website. Tax Paid Gallons. Enter the total number of tax paid gallons
of fuel placed in the fuel tank by jurisdiction for each fuel type. You should include all tax paid gallons for
all qualified motor vehicles in your IFTA fleet. Only include fuel where tax was collected
and you have a valid fuel receipt. Oregon fuel should be included even though
tax was not collected at the pump. In the Tax Paid Gallons column, do not include
Diesel Exhaust Fuel (DEF) or reefer and other fuels that are not placed into the tank that
powers the vehicle. If you need to add a jurisdiction, under the
Jurisdiction header, click on the last empty box in the column. To delete a jurisdiction, click on the “X”
next to the corresponding jurisdiction. Once we complete the table, we will click
on “Next” to proceed. Please note that your Total Fleet MPG must
be between the ranges of 2 and 8. To determine this value, divide your Total
Miles by your Total Tax Paid Gallon. On the MPG Calculation page review the system
calculation and ensure accuracy. If everything looks correct, click on “Next.” On the Jurisdiction summary,
review the information displayed. If corrections need to be made, click on the
“Previous” button to return to the applicable pages to edit information. If everything is correct, click on “Next”
to proceed. On the Summary page, the system will display
the total balance or credit due. Please review and make sure everything is
correct, then click on “Next.” Enter your required information and click
“Submit.” When you click “Submit,” a window will
appear to confirm your intent to file electronically and that your return is true, correct,
and complete. Please read the information carefully. Enter your password and click “OK” to
submit. This will serve as your authorization and
confirmation. You will not receive a confirmation email. This Confirmation page represents a return
filing only. To make an electronic payment, click on the
“Make a Payment” button. To print your submitted return, click on the
“Print Return” button. If you still have questions, please call our
Customer Service Center at 1-800-400-7115.

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